Why Recoverable VAT Gets Left Behind
The challenge is rarely awareness. Most finance teams know VAT can be reclaimed. The problem is execution.
Manual processes introduce gaps at every stage: incomplete documentation, inconsistent transaction reviews, limited visibility across jurisdictions, and the sheer volume of spend that needs to be assessed. In multinational environments, these gaps compound quickly. By the time a claim is compiled, recoverable VAT has often already been missed or written off.
This is particularly relevant for businesses using Brex, where high volumes of transactional data are generated across multiple markets daily. Without an automated system assessing that data for VAT reclaim eligibility, recovery will always be incomplete, and the shortfall is real working capital, not a rounding error.
How the VAT IT and Brex Integration Works
The integration operates via a secure API connection, creating a direct and automated flow of data between the two platforms. Once connected, the process runs continuously in the background, with minimal IT lift required from internal teams.
Secure data sync: Transaction metadata and digital invoices transfer directly from Brex to VAT IT. No manual extraction, no uploads.
Automated assessment: Every transaction is analysed for VAT reclaim eligibility across both foreign and domestic jurisdictions, consistently, and at scale.
Foreign VAT management: VAT IT prepares and submits claims to the relevant tax authorities in each jurisdiction, managing the process end-to-end through to refund.
Domestic VAT scheduling: A structured recovery schedule is generated for domestic VAT, aligned to your ERP requirements and ready to support local VAT filings.
Reconciliation and reporting: Recovered funds are returned alongside detailed reporting, giving finance teams full visibility into which transactions were included in each claim.
To find out more about how the integration works, visit the integration page.
No Upfront Cost - Fees Only Apply When VAT Is Recovered
VAT IT operates on a contingency model. There are no implementation fees, subscription charges, or integration costs associated with the Brex connection.
A fee is only applied when VAT is successfully recovered, meaning there is no financial risk in getting started.
Find out how much VAT is sitting unrecovered in your Brex data. Book a 30-minute assessment with our team today.
What This Means in Practice for Finance Teams
For a CFO or Finance Director, the value is straightforward: more VAT recovered, less time spent recovering it.
Rather than relying on periodic manual reviews that inevitably miss transactions, the integration ensures every eligible transaction within Brex is assessed consistently. Foreign and domestic VAT are handled through their respective frameworks, and ERP-ready outputs mean recovered amounts can be reconciled without additional administrative work.
For businesses operating across multiple jurisdictions, this level of consistency is difficult to achieve manually, and the cost of not achieving it is recoverable VAT left on the table.
How VAT Recovery Works Across Jurisdictions
Recovery processes differ depending on whether the VAT is foreign or domestic, and handling them correctly matters for both compliance and reclaim yield.
For foreign VAT, claims are submitted directly to tax authorities in the country where the VAT was incurred. Refunds are issued as consolidated payments rather than transaction-by-transaction. VAT IT manages submission, follow-up, and provides the reporting needed to reconcile recovered amounts internally.
For domestic VAT, VAT IT produces a detailed recovery schedule of claimable transactions, structured to support standard local VAT filings and aligned to your existing accounting systems.
This distinction ensures recovery remains compliant with how tax authorities administer VAT globally, in every jurisdiction where you operate.
Part of a Broader Indirect Tax Strategy
The Brex integration addresses VAT reclaim, but for businesses managing indirect tax across multiple markets, reclaim is one part of a more complex picture.
VAT IT supports the full indirect tax lifecycle as a single, coordinated partner. To explore our full VAT reclaim solutions, visit our reclaim page.
- VAT reclaim: foreign and domestic, across all major jurisdictions
- VAT compliance and registrations: staying compliant as your business grows
- US Sales Tax: management and filing across US states
- E-Invoicing and digital reporting: meeting mandatory requirements in markets including the EU, UK, and Latin America
For businesses that have historically managed these as separate challenges, a single partner removes the fragmentation and the risk that comes with it. Ready to find out what is recoverable within your Brex data? Get in touch with our team today.
